( To be typed on Co.’s Letter Head in Triplicate )
Standard Format
( Appointment Letter For Management Staff )
- Officers / Executives / Managers
( For Probationer - New Appointees )
Date _________
Mr/Mrs/Ms. _____________
Address
Dear Mr/Mrs/Ms___________
Further to
our letter of
offer/ interview dated
__________, we are
pleased to inform
you that you
are hereby appointed
as _____________ in the
___________________ Department
of our Organization to be based at ___________HQ
as per
terms and conditions
discussed and agreed upon
as under :-
1. This appointment is effective from
_____________ the date of your joining our Organization.
2. Your salary and other allowances shall
be as per enclosed statement.
3.
Your job
functions and responsibilities as
___________________ will be
as defined broadly
in the enclosed
Annexure
( Or )
Your job
functions and responsibilities as ___________________ are under
preparation and shall be
issued in due course.
4.
You will
be placed on
probation for a
period of six
months and the
said period can
be extended by
another three months
and on the
expiry of the
period of probation
or extended period
of probation, if
you are not
confirmed in writing,
your services shall
be deemed to
be automatically terminated.
However, unless you
are confirmed in
writing, you shall
not be deemed
to be permanent.
5.
During
probation, the notice period for termination / resignation will be 24 hours
from either side. After confirmation,
the notice period
required from either side is one month.
6.
After successful
completion of your
probation , you
will be confirmed
in writing as
a permanent employee
of the Company.
You will be
entitled to statutory
and service benefits and be governed by discipline and
other rules existing or may come into existence from time to time , as
and when applicable
as per rules of
the Company and
such other benefits
as applicable to
employees in force
from time to
time to the
location / place wherever you
are working. The company
depending upon need shall take suitable cover of GPA to take care of liability
under Workmen Compensation Act provided you are not covered under ESI Scheme.
7.
Your
future increments or promotion or any other salary increase shall be based on
merit considering your periodic and consistent overall performance, business
conditions and other parameters fixed from time to time at the discretion of
the management and shall not be considered merely as a matter of right.
8.
During
the period of service with the company , you shall not indulge and/ or take
part in any activity of formation of council and / or association or become a
member being part of management staff which are found to be detrimental in the
interest of the company in any way. Such an action shall be deemed as
infringement to service conditions of the company and amount to causing damage
to its interest and shall call for disciplinary action being taken against you,
as it may deem fit and appropriate.
9.
You
shall retire from the services of the Company on attaining 58 years of age.
Your date of birth for the purpose of Company’s record is
entered as _____________ as per xerox
copy of ________________
Certificate submitted by
you.
9. During the tenure of your services,
you will wholly devote yourself to the work assigned to you and will not
undertake any other employment either on full or part time basis without prior
permission of the Company in writing.
Any contravention of this condition will entail termination of your
services from the Company.
10.
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(i)
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Your services
are liable to be transferred or loaned or assigned with / without transfer,
wholly or partially, from one department to another or to office/ branch and
vice-versa or office/ branch to another office/ branch of an associate
company, existing or to come into existence in future or any of the Company’s
branch office or locations anywhere in
India or abroad or any other concern where this Company has any interest. In
such case, you will abide by responsibilities expressly vested or implied or
communicated and shall follow rules and regulations of the department /
office, establishment , jointly or separately, without any compensation or
extra remuneration or provision of accommodation. You,
thereupon, may be
governed by service
conditions and other
terms of the
said concern as
may be applicable.
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ii)
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The
aforesaid Clause (i) will
not give you
any right to
claim employment in
any associate or / sister
concern or ask
for a common
seniority with the
employee of sister / associate concern.
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11.
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In the
event you are absent from duty
without information or
permission of leave or you overstay your sanctioned leave, the Management
will treat you as having voluntarily
abandoned the services
of the Company.
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12.
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Your
services are liable
to be terminated
at any time :
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i)
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during
probation or after
confirmation, in case
you are found
to be medically
unfit by the
Company’s Authorized Medical
practitioner, on examination;
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ii)
iii)
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as and when
the Company comes
to know of
any conviction by
the Court of
Law during the
tenure of your
service with us
or conviction and / or
any bad record
in the past
under the previous
employer, or because
of your giving
false information at
the time of
your appointment or concealed
any material information or given any false details in the application form
or otherwise as regard age, education qualification , experience , salary
etc.
if you are found to be not possessing desired
qualification which do not conform to custom authority and / govt. regulation as may be required from time to
time and necessary for continuation of
business or its exigencies or on account of redundancy .
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13.
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You will keep the Company informed of any change in
your residential address that may happen during the course of employment of
your service with the company.
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14.
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All documents, plans, drawings, prints, trade secrets,
technical information, reports, statements,
correspondence etc., written or
unwritten and also information and
instructions that pass
through you or
come to your knowledge shall be
treated as confidential. You shall not utilize them for your own
use or disclose
to other persons
during or after
your employment.
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During the course
of employment with
the Company, you
will acquire, gain,
generate, gather and develop
knowledge of and
be given access
to business information about
products activities, know – how, methods
or refinements and
business plans and business
secrets and other
information concerning the
products / business of the
Company, hereinafter called
the “SECRETS”. You will be liable for prosecution for
damages for divulgence, sharing or parting any of such information during
course of employment and on cessation for at least 2 years period.
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15.
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You shall carry out the job of ______________________
and such other jobs connected with or incidental to which is necessary for
business of the Company. You shall do
any other work assigned to you, which you are capable of doing or work at any
other post which has been temporarily assigned to you.
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16.
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You shall faithfully and to the best of
your ability perform your duties that may be entrusted to you from time to
time by the management. You will be
bound by rules, regulations and orders promulgated by the management in
relation to conduct, discipline and policy matters.
You will not seek membership of any local
or public bodies without first obtaining specific permission of the
management. In the event of your becoming member without following due
process as mentioned , it shall amount to contravention of provision of
employment condition and the management reserves the right to take
appropriate action including dispensing with your services , as it may deem
fit.
You will not give out to any one, by word
of mouth or otherwise, particulars of our business or administrative or
organizational matters of a confidential nature which may be your privilege
to know by virtue of your being our employee.
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17.
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While you are in employment of the company
, you may be given or handed over company’s property and / or equipment for
official use and you shall take care of them including their upkeep. On
cessation of employment with the Company, you shall return all documents,
books, papers relating to the affairs of the Company, purchased with the
Company’s money, which may have come to you, and also any property of the
Company in your possession.
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18.
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Any balance of advance or loan taken by you
from the Company, shall be fully recovered from your salary and any other
legal dues including Gratuity , at the
time of your leaving the services of the Company.
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19.
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While working as an employee if you enter
into any business transaction with any party on behalf of the company within
your permissible limits, it shall be your responsibility to ensure recovery
of outstanding. If any outstanding remains at the time of leaving the
services of the company, it shall be your responsibility to recover for
remittance to the company before you
proceed to settle your legal dues in full and final settlement of your
account.
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20.
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The company is obliged to deduct Income Tax
at source as per provision of Income Tax Act / Rules . Accordingly , you are
required to submit all required proof of permitted savings / investments and
other details from time to time to enable the company to comply with the
provisions of law. In the event of non compliance by you as aforesaid if the
company is required to pay any interest or payment under Income Tax Act , it
shall deduct the amount as may be paid or payable from your salary or other
payments and you shall allow the company to comply with these requirements
without objection.
All disputes arising out of this letter
will be subject to the jurisdiction of the Mumbai Court. And that the courts, tribunals and/or
authorities at Mumbai only shall have jurisdiction to entertain, try and
decide such disputes or differences arising out of or pertaining to this
contract of employment, irrespective of your working HQ being elsewhere at
that times.
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You are
requested to return
the enclosed copy
duly signed as
a token of
your acceptance of
the terms and
conditions of your
employment.
Hope that
this will be
the beginning of a
long and successful
career with us.
Yours faithfully,
For Company Name.,
Name
Managing Director /
Director
Accepted :_______________
(Signature of an
Employee)
( Delete whichever is not applicable )
Annexure to Appointment
Letter dated __________, 2003
Of ________________________( Name )
Break-up of Gross
Remuneration
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Remuneration
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Rs.(P.M.)
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Rs.(P.A.)
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(1)
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Basic
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House Rent
Allowance
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Education
Allowance
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Personal
Allowance
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TOTAL
(1)
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(2)
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Annual Benefits
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Medical
Reimbursement
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LTA
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Bonus /
Ex-gratia
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Provident
Fund
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TOTAL
(2)
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TOTAL
(1+2)
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·
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Reimbursement
of expenses for one telephone at residence and one mobile for official use as
per Company’s policy existing or as amended.
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Payment
of perquisites, allowances and reimbursements shall be subject to provisions
of Income Tax, as applicable.
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For Company’s Name
Managing Director /
Director
Accepted
: ____________________
(
)
